by Ashira Prossack,
Sending a follow up message after a job interview is an absolute must. There are a few basic rules you should follow when writing this message, but you don’t have to limit yourself to sending it by email. Composing an email may be quick, but that’s what everyone else is doing. Keep the momentum going from your interview and continue to impress the hiring manager by doing something different.
Want to really stand out? Send a letter by mail. It’s an easy way to distinguish yourself from other candidates, and is a subtle way to show the hiring manager that you’re willing to go above and beyond the norms. It’s unlikely that they’ll be receiving many, if any, other physical letters, so this is an easy way to differentiate yourself.
Keep it succinct and easy for the hiring manager to read quickly. You want to write a note, not a dissertation. You can type the letter and print it out, or go old school and hand write it. Make up a quick template with your name and contact information at the top for an even more professional touch, and always sign the letter by hand.
Leave a voicemail.
Calling the hiring manager directly isn’t recommended as that could be interpreted as being too direct or too pushy, so voicemail is the better option. Leaving a voicemail is basically just a verbal version of a thank you note or email. To ensure that your call goes to voicemail, call outside of business hours.
Have a plan for your call. It’s incredibly helpful to write it down so that you ensure you say everything you want to and don’t end up rambling. The key is not to leave a five minute message, but to keep it short and sweet. Aim for 60 to 90 seconds.
Don’t forget to introduce yourself on the voicemail. You don’t want the hiring manager to have to guess which candidate left them the message. Start by saying ‘Hi Hiring Manager, this is My Name calling,’ and take it from there.
You want to get your message to the hiring manager within 24-48 hours after your interview. A letter will take a day or two to arrive, so be sure to get that sent out as soon as possible. For voicemail, it’s best to follow up the next day when you’re still fresh in the hiring manager’s mind.
Regardless of which method you choose, there are a few things you must include in your message. A good follow up message briefly reiterates why you’re the best candidate, confirms your interest in taking the position, and reminds the hiring manager of who you are. When you’re writing your message, be sure to:
– Use the hiring manager’s name
– Say thank you
– Mention the position you interviewed for
– Reiterate why you’re the the right person for the job
– Personalize the note by mentioning something you learned during the interview
Taking the extra time to send your message in a way that stands out is always worth it. You never know, it might even be the one thing that puts you on the top of the candidate list.